Events

How Do I Manage Exhibitors at My Conference?

Managing exhibitors at your conference can be a complex, time-consuming process, especially when it comes to booth selection, assignment, and invoicing. Engagifii simplifies exhibitor management by offering flexible booth registration options that streamline the entire process. Whether you prefer exhibitors to self-select their booths or want more control over booth assignments, Engagifii helps you manage the entire lifecycle, from booth preferences to payments, all from one centralized platform.

With features like real-time booth availability, easy booth assignment, and automated invoice updates, Engagifii makes it easier for you to focus on delivering a successful event while giving exhibitors a smooth, seamless registration experience.

Simplify the Process for Exhibitors with Direct Booth Purchase

With Direct Purchase, exhibitors can select and purchase their booths directly during registration. This streamlined process eliminates the need for your team to manage booth selection, making it quicker and easier for exhibitors to secure their space. Here’s how it works:

Exhibitors view a live floor map showing available booths and the ones already taken.
Booth selection is automatic as they need to choose from the available options and complete their purchase immediately.
No manual intervention is required from your team. Exhibitors are able to make their selection and pay for their booths directly, just like purchasing a product online.

The Direct Purchase model is ideal when you want exhibitors to self-manage their booth selection. It's simple, efficient, and provides exhibitors with the autonomy to pick their preferred space.

Preference-Based Booth Registration

If you prefer more control over booth assignments, Preference-Based Booth Registration allows exhibitors to select their top booth preferences, while your team finalizes the assignment. This method gives your organization the flexibility to review booth requests and make strategic decisions about booth placement. Here’s how it works:

Exhibitors submit their booth preferences as they can choose a few booths they’d like, ranking them in order of preference.
Your admin team reviews the preferences, considering factors like sponsorship levels, booth sizes, or exhibitor needs, and assigns booths based on availability and suitability.
Admins have full control to assign booths as they see fit, ensuring that exhibitors are placed in the most suitable locations based on their preferences and event strategy.

Preference-Based Registration ensures your team maintains control over booth assignments, while also taking exhibitors' preferences into account, reducing potential conflicts and offering a customized experience.

Full Control Over Booth Assignments and Financials

Engagifii simplifies booth management with powerful tools for both admins and exhibitors.

Booth Map Markers: Admins can easily mark the right booth locations using the map marker tool. Available booths are color-coded, and admins can place markers for precise booth assignments. Exhibitors can also see which companies are assigned to each booth, ensuring transparency and preventing booth conflicts.
Pre-Assignments: For priority or repeat exhibitors, booths can be pre-assigned before registration opens, ensuring preferred locations are reserved.
Invoice and Payment Updates: Once booths are assigned, invoices are automatically updated to reflect booth costs. Admins can track all payments (including partial payments) and ensure proper financial reconciliation, with email notifications sent to relevant contacts.

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