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Events

How do I enable and manage group event registrations?

Event registration becomes complex when administrative staff are tasked with signing up multiple participants on behalf of others. Without the right tools, this can lead to time-consuming workarounds, duplicate entries, and avoidable errors.

Engagifii simplifies the process by empowering Administrative Assistants, also known as Member Organization Leads (MOLs), to manage group registrations with ease. From selecting participants to editing records and assigning sessions or bundles, every step is streamlined and centralized. With permission-based controls, admins can grant access to the right people ensuring group registration is efficient, accurate, and secure.

Solutions
Select Participants Using Member Organization Lead (MOL) Assistance

Manage Group Registrations Through Designated Administrator Assistants

When a designated Administrative Assistant or Member Organization Leads (MOL) logs in, they can view the full roster of people in their organization and register them for events.

Unlike individual users who can only register themselves, administrative assistants see an additional “Choose Participants” step that allows them to select one or many participants. This supports efficient bulk registration while respecting organizational boundaries.

Update Participant Information & Customize Registration Elements

Update Participant Information & Customize Registration Elements

During registration, MOLs can also update participant records, for example, correcting a preferred name or completing newly required custom fields. This reduces post-registration data cleanup and keeps the member database current.

In the same flow, MOLs can choose bundles, sessions, and activities for each participant. The system prevents duplicate selections (e.g., avoiding double registration of someone in both a bundle and its underlying session) and dynamically displays questions based on participant type (e.g., board chair vs. member).

Enable Group Registration with Simple Permission Settings

Enable Group Registration with Simple Permission Settings

To activate this workflow, administrators only need to grant a few specific permissions to the appropriate user roles:

Member Admin > Permissions:

  • Under Approvals > View members of user's own organization
  • Under Registrations > Register other member
With these settings in place, the MOLs can register anyone in their organization without needing elevated system access. This controlled approach ensures the right people can support registration efforts without compromising data integrity.
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