State agencies are responsible for overseeing compliance, monitoring policy changes, and taking timely action on legislative developments. Manual methods like spreadsheets or emails can lead to missed deadlines, errors, and inefficiencies. A dedicated legislative tracking solution can help agencies streamline their processes and avoid these risks.
Here’s why your agency needs a legislative tracking solution and the features you should prioritize.
1. Real-Time Legislative Tracking
Real-time legislative tracking is critical for state agencies. Instant access to updates on bills, amendments, and legislative changes ensures decisions are made with the most current data.
Engagifii’s Tracked Bills Dashboard allows your team to view, filter, and prioritize bills in real-time, ensuring you never miss a critical update or deadline. This streamlines operations and ensures compliance with new legislation.
2. Automated Bill Comparison
Manually comparing bill versions is time-consuming and prone to errors. Even small changes in legislative language can have significant impacts, so it’s crucial that updates are caught early.
Engagifii’s Bill Compare feature automatically detects changes between bill versions, ensuring that no critical update goes unnoticed. This side-by-side comparison saves time and reduces human error during reviews.
Real-World Example: A state's Department of Corrections used Engagifii’s Bill Compare tool to track amendments to sentencing reforms, prison conditions, and corrections funding. They saved over 300 hours by automating the process, ensuring compliance and freeing staff to focus on operational adjustments.
3. Custom Legislative Reports
Keeping stakeholders informed about legislative developments is essential but can be time-consuming when done manually. Custom legislative reports can automate this process, ensuring accuracy and timeliness while saving significant time.
Engagifii’s custom legislative reports automatically pull in relevant legislative data, ensuring your team works with the latest information. This frees up time for strategy rather than manual report creation. By automating your reporting, you can easily share detailed legislative updates, newsletters, and bill lists—ensuring every stakeholder stays informed with minimal effort.
Real-World Example: A Department of Revenue reduced the time spent on legislative reporting from 20 hours per week to just 1 hour using Engagifii’s custom report generation tool. This saved over 300 hours and $16,000 per session, ensuring timely updates with minimal effort.
See It In Action: Sample Reports
To see what custom reports can do for your agency, check out these examples:
- Committee Bill Progress Report Example
- Legislative Newsletter Example
- Legislative Status Report Example
- Bill Tracker Report Example
4. Involving Multiple Stakeholders with Permissions Control
Many state agencies involve several departments, such as legal, compliance, finance, and communications, when managing legislative matters. Each team often requires different levels of access to information.
Engagifii provides customizable role-based permissions, ensuring that each stakeholder has appropriate access based on their responsibilities. Whether it’s full access for legal teams or view-only access for external partners, permissions can be tailored to meet your agency's needs.
5. Group People and Organize Committees
Legislation often impacts multiple internal teams or committees, such as policy committees or decision-making boards. These grooups need regular access to key legislative information.
Engagifii enables agencies to group people based on their roles or other categories (e.g., policy committees, board members), ensuring the right people receives updates at the right time. This reduces manual information sharing and streamlines collaboration.
6. Collaborate Directly on Bills
Effective legislative management requires collaboration across departments. Emailing updates back and forth can cause confusion and lead to missed information, plus extra work to compile it!
Engagifii allows real-time collaboration on bills, keeping all discussions, updates, and feedback in one place. This ensures all team members are working with the most up-to-date information and reduces the risk of losing important data in email threads.
View government departments collaborating on the impact of MD HB 805 in Engagifii
7. Advocacy and Constituent Management
State agencies often collaborate with stakeholders, such as advocacy groups, to support policy changes. Managing these efforts manually can be inefficient and time-consuming.
Engagifii’s GeoConnect feature connects stakeholders directly with legislators, improving the effectiveness of advocacy campaigns. By mapping constituents to their elected officials, agencies can better target advocacy efforts and improve outcomes.
GeoConnect in Action: A state environmental agency used GeoConnect to connect local environmental groups with legislators, significantly improving advocacy outcomes and legislative support for key environmental policies.
8. Custom Alerts for Legislative Changes
Not everyone in your agency needs the same updates at the same time. A strong legislative tracking system allows users to customize notifications based on their specific needs.
Engagifii’s custom notifications provide real-time alerts based on specific bill assignments, topics, or status changes. This ensures that each team member only receives relevant updates, reducing information overload and improving efficiency.
9. Mobile Access for On-the-Go Tracking
State agencies operate around the clock, making it essential to access legislative updates and collaboration tools outside the office.
Engagifii’s mobile app keeps your team connected and informed anytime, anywhere. Whether at the capitol, in the field, or working remotely, users can access critical data and collaborate seamlessly. With integrated speech-to-text functionality, you can easily add notes to a bill right after a committee meeting, and those updates are instantly shared with your team in real time.
10. Ensure All Stakeholders Access the Same Information
One of the biggest challenges for state agencies is ensuring that all teams and departments work from the same, up-to-date information. A centralized platform can eliminate discrepancies and ensure informed decision-making.
Engagifii’s centralized legislative tracking platform ensures that all users access the same data, whether they are using a desktop or mobile app. This reduces the risk of conflicting information and allows your team to respond quickly and effectively to legislative changes.
Conclusion
A robust legislative tracking solution is no longer a luxury—it’s essential for state agencies aiming to stay compliant, advocate effectively, and streamline operations. With features like real-time legislative tracking, automated bill comparison, stakeholder collaboration, and customizable alerts, Engagifii provides the perfect solution to navigate the complexities of legislative processes efficiently and effectively.
Ready to transform the way your agency tracks and manages legislation?
Discover how Engagifii’s comprehensive tools can help you streamline processes, ensure compliance, and save valuable time. Let’s talk about how we can tailor our solution to meet your agency's unique needs.
