Associations today face a critical decision: stick with traditional Association Management Systems (AMS) or make the switch to Software as a Service (SaaS). But which option is the best for your association? Let’s break down the differences to help you decide.
The Pros of Traditional AMS
On-Premise AMS
This is the traditional route, where your association’s AMS is installed on servers you own and maintain.
• Full Control: Your IT team handles everything—software, hardware, updates.
• Data Ownership: You store all data locally.
• Customization: On-premise systems can be deeply customized.
Hybrid Systems
Combining both cloud and on-premise features, hybrid systems give some flexibility.
• Some Cloud Benefits: You can move specific tasks (like event registration) to the cloud while keeping core systems on-premise.
• Customizable: You have control over both parts of the system.
Open-Source Systems
Open-source AMS gives associations access to free software that can be customized.
• No Licensing Costs: The software is free to use.
• Customizable: You can modify the code to suit your exact needs.
Challenges of Traditional AMS
While traditional systems have their strengths, they come with serious limitations.
High Costs:
On-premise systems require hefty investments in hardware, linses, and IT support.
Complex Maintenance:
You need in-house expertise to maintain, update, and secure these systems.
Scalability Issues:
Scaling an on-premise system gets expensive and time-consuming.
Limited Access:
Remote access is difficult, requiring special setups like VPNs.
Why SaaS is the Better Option
SaaS platforms like Engagifii solve these challenges and offer key advantages
Lower Costs:
SaaS systems operate on a subscription model. No need for expensive hardware or IT maintenance.
Automatic Updates:
Updates and security patches are handled for you, ensuring you always have the latest features.
Scalable:
Whether your membership doubles or you launch new programs, SaaS scales easily with no need for extra hardware.
Accessible from Anywhere:
Your staff and members can access the system from any device, anywhere.
Built-In Security:
With world-class security standards, your data is always protected.
Conclusion
While traditional AMS systems have their place, SaaS offers associations the flexibility, security, and scalability they need to succeed in today’s digital world. If you’re ready to simplify your operations and future-proof your association, consider switching to a SaaS AMS like Engagifii.